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Privacy Policy
Last Updated: May 25, 2018
Overview
This Privacy Policy explains how our organization collects, uses, stores, and protects the personal information of our members, guests, supporters, and website users. We are committed to safeguarding your privacy and handling your personal information with care and transparency.
Our goal is to ensure that every member understands what information we collect, why we collect it, and how it is used. By providing this document, we aim to build trust, meet our legal obligations, and give our members confidence that their personal data will be handled responsibly and securely.
Collection, Use, and Disclosure of Personal Information
We collect only the information that is necessary for our organization to operate, communicate, and provide services to our members and community.
Information We Collect
Depending on your interaction with us, we may collect:
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Contact information such as name, address, email, phone number.
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Membership information including status, event participation, payment history, donations, or volunteer involvement.
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Account information such as login credentials for our online systems.
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Optional information you choose to provide, such as interests, demographic details, emergency contacts, or profile photos.
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Information submitted on behalf of others, such as guests, family members, or bundled members.
Why We Collect This Information
We collect this information in order to:
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Process memberships, renewals, subscriptions, and payments.
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Communicate with members about events, updates, and organizational news.
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Manage event registrations, volunteer activities, and organizational operations.
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Improve our services and personalize the member experience.
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Maintain accurate records for legal, financial, and administrative purposes.
How We Use and Share Personal Information
We use personal information only for organizational purposes. We do not sell personal information.
We may share information with trusted partners who help us operate our website, manage payments, or support our member database. These partners are required to protect your data and use it only as instructed by our organization.
We may disclose information only when necessary, such as:
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To comply with legal obligations or valid government requests.
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To protect the safety, rights, or property of our members or the organization.
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To complete services you request (for example, processing membership payments).
Protection of Children’s Data
We take special care when handling data of children or minors. All communication directed to children is written in clear, simple language, and we collect only the minimum information necessary to support their participation. Parental or guardian consent is required where applicable.
Giving Consent for Others
If you provide personal information about someone else—such as registering a guest, family member, or bundled member—you confirm that you have their permission to share that information with us.
You are responsible for ensuring that the individuals you register understand how their information will be used and that they consent to our Privacy Policy.
Third-Party Applications
We may use trusted third-party applications to help deliver services, including:
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Membership management platforms
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Payment processors
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Email or communication tools
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Event management systems
These services may receive limited personal data necessary to perform their functions. We ensure that all third-party providers meet our privacy and security standards and are prepared to respond to data-related requests from our members in accordance with GDPR and applicable privacy laws.
Your Rights and Choices
Members may request to:
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View the personal information we hold about them
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Correct or update their data
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Request deletion of their data when legally and operationally permissible
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Withdraw consent for optional data collection
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Request details on how their information has been used or shared
We will respond promptly to all privacy requests and help ensure that members have control over their personal information.